Getting Started
Step 1: Complete Employee & Benefit Information
Login to Workday
Please reference the Workday onboarding email you received to complete your Workday onboarding process. You must complete all tasks including the form I-9, pay elections and benefit elections. You can view a complete list in the Workday onboarding tutorial. If you haven’t already done so, you will need to schedule and meet with HR to confirm your social security number and I-9 documents are accurate to ensure a timely paycheck.
Workday Online Orientation: Workday Orientation is a live, virtual training for new hires and features walkthroughs of the Workday support resources available, guidance for common tasks in Workday, and time dedicated to Q&A. Visit Learn@Work to enroll in an upcoming session.
A Workday Training Guide for Employees is also available to help you navigate WashU’s Human Resources and Financial system.
Benefits enrollment: You must complete Groups 1 through 3 of your Workday onboarding (item outlined above) before you’re eligible to enroll in benefits. This task will be assigned to you in Workday once you’re able to enroll. You must enroll in benefits within the first 31 days of your start date.
Step 2: Attend In-Person Staff Orientation & Complete Online Compliance Training
Within the first 30 days from your start date, all new staff who start on or after March 13, 2023, are expected to participate in an in-person new employee orientation session, as well as complete online compliance training.
Note: If your assigned work location is more than 50 miles from WashU (1 Brookings Dr, St. Louis, 63110) you will have an opportunity to opt out of the in-person session.
This day-long new employee orientation session will be a fun and engaging experience to help new staff members acclimate and feel a sense of belonging within our WashU community. The orientation experience provides an overview of our culture and community, helps staff connect with other WashU employees, presents information on employee well-being benefits and resources, as well as staff professional growth opportunities, and ensures compliance items are completed. Sessions are informative and dynamic, with team building activities, videos, engaging presentations and break out discussion groups.
Orientation sessions run from 9 a.m. – 4 p.m. Light refreshments and snacks will be available in the morning and a break for lunch at noon is scheduled.
- Medical School employee orientation:
Held the 1st and 3rd Mondays of the month. Located at Eric P. Newman Education Center (EPNEC), 2nd floor, Seminar Room B (320 S. Euclid Ave., St. Louis MO). Parking will be validated for staff members in attendance at the Medical School session. - Danforth Campus employee orientation:
Held the 2nd and 4th Thursdays of the month at the Link in the Loop, 3rd floor (621 N. Skinker Blvd., St. Louis, MO). Parking is free and available in a visitor parking lot.
Find the full orientation schedule for 2023 online (PDF). In-person sessions will note take place on university-observed holidays.
Note: If the NEO training options for your campus do not work with your schedule, it is possible to attend in-person orientation on either campus.
Staff whose assigned work location is more than 50 miles from the main WashU location (1 Brookings Drive, St. Louis, MO 63130) will have the opportunity to opt-out of in-person orientation.
While you will be automatically assigned orientation training, you will need to select an in-person session* that best meets your needs (campus location and date) and which takes place within 30 days of your start date.
On your first day, you will be assigned the New Employee Orientation for Staff Curriculum, and will receive an email with the subject line HR – New Employee Orientation Curriculum for Staff (Required) Added to Learn@Work Profile. You can visit your Me page in Learn@Work or use the link in the assignment email to select your session.
You will need to select a session (PDF instructions) that best meets your needs (campus location and date) and which takes place within 30 days of your start date.
If you need to change your orientation training date, log in to Learn@Work to register for the new session and drop the old one. Refer to these instructions.
*If your assigned work location is more than 50 miles from WashU (1 Brookings Dr, St. Louis, MO 63110), you may opt-out of the in-person session. Find instructions online (PDF).
On your first day, you will be assigned the New Employee Orientation for Staff Curriculum and will receive an email with the subject line HR – New Employee Orientation Curriculum for Staff (Required) Added to Learn@Work Profile. This curriculum contains an Online Compliance Training section. This can be completed before or after your in-person session, but must be completed in your first 30 days. You can visit your Me page in Learn@Work or use the link in the assignment email to complete the online training.
You will see two options for the online courses. You should select the Danforth or Medical School course as relevant to your position. Central and other non-Medical School staff should choose the Danforth course.
Additional compliance training and any other assigned training are also accessible from your Me page.
Have questions? Visit Orientation FAQs or email HR Development & Learning.
Step 3: Pickup Your WashU ID Badge & Request Access
Danforth Campus: Campus Card Services Office
Women’s Building Suite 002
Your hiring manager or business manager must request card access on your behalf by emailing cardaccess@wustl.edu.
Medical Campus: Facilities Integrated Service Center
Mid Campus Center; 1st floor lobby
Your hiring manager or business manager must request card access by submitting a ServiceNow ticket.
Staff Policies & Handbooks
- School of Medicine Employee Handbook (PDF)
- WashU Employee Handbook (PDF)
- Code of Conduct
You will be required to complete the Code of Conduct training yearly in addition to onboarding.
Exclusive Activities & Perks!
Discover signature community and sporting events, staff recognition opportunities, and discounts exclusive only to WashU Employees!
Benefits & Well-Being
Learn about your health, dental, vision and retirement options, including WUCare, exclusive primary care for eligible WashU employees, well-being benefits and programming, and family care resources.
Useful Campus Resources
ID Badges
WashU’s ID Badges are used for identification, building access, dining and more, including Bear Bucks, WashU’s cashless payment system.
WashU IT
WashU Information Technology can help with computer and email assistance, telecommuting and more.