Note: effective June 10, 2024, staff New Employee Orientation is assigned in Workday. For new staff who started before this date, their assignment remains in Learn@Work.
New staff are encouraged to attend in-person new employee orientation within their first 30 days of employment. Staff will be auto-assigned the orientation course in Workday on their start date. This full day, engaging experience will provide new staff members with tips to get started and feel welcome in their new role at WashU.
Orientation sessions run from 9 a.m. – 4 p.m. A break for lunch at noon.
- Medical School employee orientation:
Held the 1st and 3rd Mondays of the month. Located at Eric P. Newman Education Center (EPNEC), 2nd floor, Seminar Room B (320 S. Euclid Ave., St. Louis MO). Parking will be validated for staff members in attendance at the Medical School session. - Danforth Campus employee orientation:
Held the 2nd and 4th Thursdays of the month at the Link in the Loop, 3rd floor (621 N. Skinker Blvd., St. Louis, MO). Parking is free and available in a visitor parking lot.
New staff will typically choose their own sessions, but managers may choose the session on their behalf, if needed. We encourage selecting a session nearest the staff’s assigned work location (School of Medicine or Danforth Campus), but either location may be selected.
*Note: Starting June 10, 2024, staff whose assigned work location is more than 50 miles from the main WashU location (1 Brookings Drive, St. Louis, MO 63130) or whose normal work schedule is less than 20 hours per week will be assigned an online-only curriculum that covers the same content that is delivered in person. New staff who started before that date have an opportunity to opt out of the in-person session.
As a supervisor, you can see what orientation session any new hire is enrolled in through Workday Learning. We ask that you confirm with your new staff members what upcoming orientation session they are enrolled in. View your new employee’s assignments and enrollments in Workday Learning using these instructions.
In the event an employee is unable to attend selected new employee orientation, new staff members should discuss the need to reschedule the session in Workday Learning.
New hires receive an email on their first day with information about completing required training in Workday. This email will have a subject line of Workday Inbox – Your Daily Digest and may contain multiple assignments, as well as other Workday notifications. New hires are encouraged to complete the Learning at WashU learning program in Workday in their first two weeks for an introduction to Learn@Work and basic Workday functionality.
On your new hire’s first day, they will be assigned the New Employee Orientation for Staff Curriculum, and will receive an email with the subject line Workday Inbox – Your Daily Digest.This curriculum contains an Online New Employee Compliance and Supplemental Training course. This can be completed before or after their in-person session, but must be completed in their first 30 days.
Staff should also complete the Compliance Profile in Learn@Work, which will then populate required trainings. The Compliance Profile can be found on an employee’s Me page in Learn@Work. As a manager, you can also assign mandatory trainings to your team members.
Any new staff and temporary staff, as identified by Employee Type in Workday, will be automatically assigned the curriculum on their first day and should complete all requirements within their first 30 days. New staff who live more than 50 miles away from 1 Brookings Dr, staff who work less than 20 hours per week, and Temporary Staff will be assigned an online-only version of the curriculum that covers the same content that is delivered in person. If you are unsure whether the new employee is classified as staff or temporary staff, please reach out to your HR Contact for confirmation.
Managers are able to see their direct reports’ learning enrollments in Workday on the My Team Management dashboard. Refer to these instructions.
The new hire will be automatically assigned the training on their first day, will receive a notification and will be able to pick their own session. You can also select a session on their behalf, if desired, using these instructions. Make sure to select the course, In Person New Employee Orientation (Staff NEO).
If your department coordinates the training schedule for new hires and needs to choose the session for them, you may have or want to designate someone with Learning Partner permissions in Workday Learning who can pick the session before the new hire’s first day. Keep in mind that the session itself must take place on or after the new hire’s first day. Refer to the Manage Learning Enrollments on Behalf of Worker tutorial for more information. Select the course In Person New Employee Orientation (Staff NEO).
For new staff with a hire date before June 8, 2024, refer to these instructions (PDF).
As a manager, you can check to see if your new staff is enrolled in the New Employee Orientation curriculum in Workday Learning. Visit the My Team’s Workday Learning Enrollments and Completions tutorial for instructions.
If you do not see the curriculum assigned, please submit a ServiceNow ticket to investigate and have it assigned.
Staff whose assigned work location is more than 50 miles from the main WashU location (1 Brookings Drive, St. Louis, MO 63130) or whose normal work schedule is less than 20 hours per week will be assigned an online-only curriculum that covers the same content that is delivered in person.
New staff who live more than 50 miles are welcome to attend the training with manager approval.
New staff will receive a notification from Workday about training, including new employee orientation curriculum and associated compliance training. The curriculum should be completed after the employee’s start date and within 30 days of the first day of employment. This training is considered work time.
At this time, only new staff whose assigned work location is within 50 miles of the main WashU location and scheduled to work 20 or more hours per week are encouraged to attend in-person new employee orientation. We hope to establish additional employee orientation for other employees – i.e., post-docs and clinical fellows – in the future.
Yes, individuals with Departmental HR Partner or Learning Partner permissions in Workday Learning can view status and select or change sessions for your new. Refer to the Request Support page for instructions to request a security role assignment. Learning Partners and Departmental HR Partners can refer to these instructions to view assignment and enrollment status, and manage learning enrollments on behalf of learners.
View Learner Status Report for Assigned Learning
Manage Learning Enrollments on Behalf of Learners (Select the course: In Person New Employee Orientation (Staff NEO).)
A Peer Advisor welcomes new employees and introduces them to WashU culture, department and University practices, and available resources. They can assist the employee in building relationships with colleagues within and beyond the team, helping them network outside of their immediate area earlier and more efficiently.
Use the Assigning a Peer Advisor worksheet (PDF) to identify who on your team would be a comparable match.
Benefit-eligible employees may contact the Benefits Service Center weekdays from 8 a.m. to 5 p.m. via telephone at 314-935-2332, option #1, or anytime via email.
Especially for employees who will not be coming regularly into the office, it’s important to help them understand the organizational culture and goals, connect with co-workers, and gain new skills. You will want to ensure their equipment, access, and tools are ready for their start as well. The resources we’ve provided are easily adapted for your employee, whether they will be spending some time in-person or working 100% remotely. Creating connections is key to an increase in faster productivity and long-term retention.
For new staff hired before 6/8/2024, refer to these instructions to check their assignment status in Learn@Work. For new staff hired on or after 6/8/2024, refer to these instructions to check their assignment status in Workday.
Questions about onboarding?
Email HR-orientation@wustl.edu.