This benefit covers 100% of part-time, evening program undergraduate tuition costs and 50% of part-time, evening program graduate tuition costs for courses offered through the university, up to a maximum of seven (7) credit hours per semester. Employees regularly working during the day are eligible to enroll in courses offered through the evening programs and employees regularly working in the evening/night shift are eligible to enroll in courses offered through the day programs.
Requesting the Employee Tuition Assistance Benefit
You are responsible for registering for your course(s) with the appropriate WashU School. To request the benefit, complete the following steps:
- University College undergraduate level courses
No request form is necessary. Register for course(s) online through University College (External Website). Choose “WU Benefit Plans” as your method of payment.
- Undergraduate-level intense format or day courses
Undergraduate Employee Tuition Assistance Request Form (PDF)
- Graduate level courses (not job-related)
Graduate Employee Tuition Assistance Request form- NON Job Related (PDF)
Tuition assistance over $5,250 per year for graduate courses that are not job-related will be taxed per IRS guidelines.
- For graduate level courses (job-related)
Graduate Employee Tuition Assistance Request form- Job Related (PDF)
Submit a copy of your job description and course description(s) with your request. These are necessary to verify whether the course you are taking relates to your current job. Job-related courses are subject to audit by the tax department to ensure compliance with tax regulations. If it is determined that the course you are taking does not relate to your current job, you will be required to complete a non-job-related request form.
Please submit tuition assistance request forms prior to the first day of class for the semester. Employees must complete one continuous year of full-time benefits-eligible service prior to utilizing the benefit. Submit your form to the Benefits Team at HR-BenefitsMail@wustl.edu or to Tuition Assistance, CB 1190.
The benefit covers tuition only. You are responsible for any books, fees and other costs. The benefit is tax free except where otherwise noted.
A passing grade of D or better is required. In addition, employees must complete the course and have a passing grade posted within 60 days after the end of the semester or the benefit will be removed from your student account.
If you drop a class after the beginning of the semester, you are financially responsible for any fees in accordance with the policy of the WashU School in which you are enrolled and the tuition benefit will be removed from your student account.
Eligible courses for employees working during the day are those offered through part-time evening programs and must begin at 4:00 p.m. or later. See the plan document for more details. Please note specific exclusions:
- Courses such as Applied Music, which are structured as one-on-one music lessons between the instructor and student
- Courses taken for audit
- Certificate programs not for credit
- Professional development courses
- Classes offered in the evening through day programs
When utilizing the benefit, keep in mind you are enrolled as a student of a WashU School and are required to follow the policies of that School.