Internal Applicant FAQ

WashU has multiple options in place for exploring new opportunities and making sure you can grow and develop within your career pathway.

If you are a current student or alumni of WashU, please feel free to get in contact with any of our school career services:

• The Center for Career Engagement (Arts & Sciences, Engineering, Olin Business School and more)
• WashU Law
• Sam Fox

New resource coming soon to Recruitment:

Staff Career Advancement Lead

• Serves to foster career growth and retention of talent within the University
• Serves as a resource to internal candidates for support in internal mobility and career progression within WU and preparing for the job search process
• Provides assistance to displaced and internal transfer candidates in navigating the WU application/search process and improving important job search skills (e.g. resume writing, interviewing skills, etc.)

Academic, faculty, teaching, postdoc, etc. positions are managed entirely by the designated school within the university. Our recruitment team does not have established communication into the status of their hiring process. If you are interested in any faculty/academic positions at Washington University in St. Louis, we encourage you to contact the Dean’s office of the school in which you are interested. While you may see some faculty positions posted at jobs.wustl.edu, not all schools post faculty positions to this site.

• You may refer to the relevant school’s individual web page accessible through the main university website, located at Wustl.edu.
• Prospective Washington University School of Medicine faculty may find postings at Facultyopportunities.wustl.edu.
• Prospective postdoctorals can find more information at Postdoc.wustl.edu.

If you have submitted an application or have had previous contact about a position, please follow up with your previous point of contact.

• Before you begin your application, go to your Worker Profile in Workday or run the Skills and Experience report to ensure that your Education, Certifications, Job History, Professional Affiliations, Languages and Skills are updated. Once updated, this information will help populate your internal applications without further data entry required from you. Please refer to the Manage Work Experience and Professional Profile tutorial.
• Staff can run “RPT0919 – WU – My Transfer Eligibility Report for Staff” to verify eligibility to transfer. 
• Use Find Jobs in the Jobs Hub to review jobs of interest. Note: The Jobs Hub is not currently available on the Workday mobile app.
• Follow the steps to apply as outlined in the Apply to an Internal Job Posting tutorial.
• A resume and/or cover letter might be required for certain job requisitions. Including a resume even when not required is highly encouraged. If not initially uploaded, a performance evaluation may be requested if an employee progresses to a final interview or offer stage. Note: once you have submitted your application for a specific job requisition, you will not be able to upload additional documents to your application. You can upload up to 5 documents.
• Continue to monitor job opportunities on the employment website for suitable positions of interest.

We are glad to assist you in your search. For general assistance in the transfer process or for further information view the university’s transfer policy.

View the university’s transfer eligibility criteria.

You may also check your eligibility to transfer on the Jobs Hub from your homepage in Workday. Click on the “RPT0919 – WU – My Transfer Eligibility Report for Staff” and a report will open displaying your transfer eligibility status.

If you apply for a transfer by submitting an application for a specific position, you will receive an email from the Human Resources Department, stating whether or not you are eligible (after the automated check mentioned above). In the situation you are not eligible for transfer, you will receive the notification below:

“Unfortunately, this message is to inform you that you DO NOT currently meet at least one of the following transfer eligibility criteria:

– Employed in your current position/title for at least nine months.

– Maintain an acceptable level of performance including, but not limited to, absence of formal corrective action in the last 9 months.

As a result, your transfer application has NOT been submitted to the hiring manager for consideration. You will not be able to submit additional applications until you become eligible for transfer.”

If you feel that there has been an error, there is any additional information that should be considered, or you have questions regarding your transfer eligibility, please contact HR Employee Relations, employeerelations@wustl.edu, and someone from the team will follow up with you.

Use the Jobs Hub to manage applications; in the Jobs Hub you can view or withdraw applications, check the status of applications, and see any pending tasks. My Applications will show you both active and inactive applications. Note: once you have submitted your application for a specific job requisition, you will not be able to upload additional documents or edit your application. Refer to the Apply to an Internal Job Posting tutorial for more information.

Do not delay in applying to open jobs you are interested in pursuing. Complete and submit your applications. 

A performance appraisal or two letters of reference can be uploaded at the time you are submitting your application. However, if you do not have these documents readily available, you may bypass this step.  You may be asked to provide a performance evaluation or letters of reference if you progress to interview or reference check stages.

• Please note:  you are not able to upload additional documents to your job application for a specific position once you have submitted your application.

To retrieve you most recent evaluation, please contact your manager or your department’s business office.

If you do not feel you are able to obtain a performance evaluation in order to retain confidentiality during your job search, please notify HR Recruitment.

We appreciate that you would like to continue to expand WashU’s skilled and qualified staff and that you have encouraged your acquaintance to join Washington University in St. Louis. There are a couple ways you can vouch for your acquaintance’s skills and experiences through the Jobs Hub: refer a candidate to multiple job requisitions/job areas or refer a candidate to a single job requisition. Review the Refer a Candidate tutorial for more information and instructions. 

Upon learning of displacement, please contact your Business Office immediately; they can often provide you with additional information in regards to other possible department openings or direct you to someone within Human Resources.

If you would like to schedule a meeting to discuss your job search within your current field, please contact a recruiter that works in the appropriate job family for your interests and experience.

It is common for individuals in a current position to want to keep their job search confidential until the final interviewing stages of the recruitment process. While it is not possible to eliminate all risk of maintaining absolute confidentiality, HR Recruitment makes every effort to help ensure this, and there are multiple steps that can be taken to help maintain confidentiality in your job search.

First, know that when you apply for a particular position, in addition to HR Recruitment, only the hiring manager and those individuals associated with that position see that you have applied to that specific position. If you have applied to multiple positions within a department, those involved in the recruitment activities will be able to see that you have applied to multiple positions within their department.

It can be helpful to include statements like, “please keep my search confidential for now or until a later stage in the process” in conspicuous places in your application materials (cover letter, application questions regarding current position and supervisor, reference list, etc.).

Please know that for current employees seeking a transfer, reference information for current and previous WashU supervisors will need to be given at least by the offer stage. If you have any concerns, contact HR Recruitment.

If the nature of your question includes sensitive or confidential subject matter, we encourage you to contact our Employee Relations team at employeerelations@wustl.edu.