Vacation

Effective July 1, 2019

Employees Hired Prior to July 1, 2019

Regular, benefits-eligible employees hired prior to July 1, 2019 accrue vacation based on hours paid up to a maximum of 22 working days per year. Balances can carry over each fiscal year but cannot exceed a maximum accrual of 1.5 times the annual accrual (22 x 1.5 = 33 days).  Vacation does not accrue during unpaid time off.

Part-time employees accrue vacation on a prorated basis.  Full time employees who transition to part time status will have their vacation hour accruals adjusted to the part time FTE equivalent.

Vacation may be taken after the 6-month orientation period concludes. The scheduling of vacation time requires the prior approval of the supervisor. Schools and departments may have additional requirements. Partial days of vacation may be granted at the discretion of the supervisor.

An employee with 6 or more months of continuous regular service whose employment is terminated for any reason will be paid for accrued unused vacation time up to the maximum accrual.  Terminating employees may not use vacation in lieu of providing the required notice of their resignation.

Employees Hired or Rehired on or After July 1, 2019

Regular full-time and part-time benefits-eligible employees accrue vacation based on hours paid and years of service according to the following schedule:

Years of Service Vacation Days Accrual Maximum
(1.5x annual accrual)
Accrual Rate per Hour Paid
0 to 3 years 20 days 30 days 0.076923
Beginning of year 4 22 days 33 days 0.084616

Balances can carry over each fiscal year but cannot exceed a maximum accrual of 1.5 times the annual accrual (20 x 1.5 = 30; 22 x 1.5 = 33 days).

Employees who have completed 3 years of eligible service will move to the higher accrual rate on the payroll following the employee’s third service anniversary date. Vacation does not accrue during unpaid time off. Prior years of service do not count for rehires.

Part-time employees accrue vacation on a prorated basis. The maximum is based on their FTE percent. For example, if the employee’s FTE percent is 50%, then they are eligible for up to 50% of the full time accrual maximum (e.g. 10 days or 11 days depending on years of service). Full-time employees who transition to part-time status will have their vacation hour accruals adjusted to the part-time FTE equivalent.

Vacation may be taken after the 6-month orientation period concludes. The scheduling of vacation time requires the prior approval of the employee’s supervisor. Schools and departments may have additional requirements. Partial days of vacation may be granted at the discretion of the supervisor.

An employee with 6 or more months of continuous regular service whose employment is terminated for any reason will be paid for accrued unused vacation time up to the maximum accrual. Terminating employees may not use vacation in lieu of providing the required notice of their resignation.