A non-appointee is an individual who is granted access to Washington University in St. Louis to use or observe laboratory or clinical facilities and equipment or other specialized resources, and is not employed by, contracted with or affiliated with its colleges or medical school as a student, staff or appointed faculty member. Washington University is committed to fulfilling its mission of providing educational and research opportunities.
This process fully resides in and is initiated through the business office of each department or school. The guidelines contained in this website are in place to ensure that the business offices and their leaders can lead this process and experience a successful outcome for all.
COVID-19 Information & Alerts
Affiliated Student Packet
Student: an individual with a documented affiliation agreement on file, receiving college credit for the time spent at the university on campus or remotely.
Visitor/Observer Packets
Visitor/observer: an individual granted access to the university to view facilities or procedures, not employed by or affiliated with the university as a student, faculty member or employee.
WashU Students
Important Links
- Additional contacts (PDF)
- Certificate of Professional Liability – Risk Management (PDF)
- Department checklists (PDF)
- Code of conduct
- Drug screen/background check (PDF)
- Flu shot determination (PDF)
- HIPAA training access instructions (PDF)
- IRB requirements (only if conducting human subjects research):
– FAQs
– Human Subjects Training (CITI) - Medical assistants (PDF)
- Minors: Youth Protection Registration website
- OISS requirements:
– Short-term visitor visa info
– J-1 exchange visitor info - Process flow chart (PDF)
- Quick reference chart (PDF)
- TB test determination (PDF)
Single Forms within Packets
- Access statement (PDF)
- Affiliation acknowledgement form (PDF)
- BJC confidentiality form (PDF)
- WUSM confidentiality agreement (PDF)
- HRMS personal information forms (PDF)
- Non-appointee confidentiality and information security acknowledgement form (PDF)
- Occupational health forms:
– Employee health questionnaire: 7 days or less on campus (PDF)
– Occupational health form: more than 7 days on campus (PDF)
Additional Information
- Quick Reference Chart (PDF)
- Current affiliation agreements on file (PDF)
- Master student affiliation agreement template (PDF)
- Student affiliation agreement amendment template (PDF)
- Computer usage policy (PDF)
- Discrimination and harassment policy (PDF)
- Dress and personal appearance policy (PDF)
- Identification cards policy (PDF)
Questions?
Please contact the appropriate business office or email the HR Non-Appointee team at nonappointees@wustl.edu.