Manager Memos & Tips

Managing Time off for Voting


Voter Engagement and Information:

Voting is an essential form of civic engagement. The Gephardt Institute facilitates this process by actively encouraging voter registration and participation in local, state, and national elections. Equally important to the voting process is the cultivation of informed citizens who know what they are voting about, and why. Learn more.

Reminder about time off to vote

As the November election approaches, remember the University’s policy on time off for voting. Employees have options and flexibility to ensure they can exercise their civic responsibility. We urge all managers and supervisors to proactively discuss this policy with their staff, so our community feels supported and have a plan.

  • In situations where the polls are not open for at least 3 consecutive hours outside of an employee’s work schedule, the University provides 3 hours of paid time off for the employee to vote.
  • In order to be entitled to leave under this policy, the employee must request time off at least one day before the election.
  • Supervisors may specify which 3-hour period during the work day and while the polls are open that the employee may be absent for voting.
  • Schools/Departments need not pay for hours outside of the employee’s work schedule. For example, if an employee who is scheduled to work from 8:00 a.m. to 5:00 p.m. requests (with proper notice) to leave work at 4:00 p.m. in order to have at least 3 hours before a 7:00 p.m. poll closing, they will receive one hour of paid time off.
  • Time off under this policy may not be counted against any School/Departmental attendance policy and may not be charged to the employee’s accrued vacation.
  • Employees may not be penalized for taking time off under this policy.

Please contact Human Resources if you have any questions or concerns.