Manager Memos & Tips

Managing Time off for Voting

Reminder about time off to vote

As the November 6 election approaches, we are asking management to remind staff of the University’s policy with regard to time off for voting. We urge all managers and supervisors to proactively discuss this policy with their staff in order to encourage and facilitate our employees’ exercise of their civic responsibility.

  • In situations where the polls are not open for at least 3 consecutive hours outside of an employee’s work schedule, the University provides 3 hours of paid time off for the employee to vote.
  • In order to be entitled to leave under this policy, the employee must request time off at least one day before the election.
  • Supervisors may specify which 3-hour period during the work day and while the polls are open that the employee may be absent for voting.
  • Schools/Departments need not pay for hours outside of the employee’s work schedule. For example, if an employee who is scheduled to work from 8:00 a.m. to 5:00 p.m. requests (with proper notice) to leave work at 4:00 p.m. in order to have at least 3 hours before a 7:00 p.m. poll closing, s/he will receive one hour of paid time off.
  • Time off under this policy may not be counted against any School/Departmental attendance policy and may not be charged to the employee’s accrued vacation.
  • Employees may not be penalized for taking time off under this policy.


Please contact Human Resources if you have any questions or concerns.