Staff onboarding is comprised of two components:
- Attend in-person New Employee Orientation (NEO)
- Mandatory Online Compliance Training in Learn@Work
As of March 13, 2023, the new employee orientation curriculum will be auto-assigned in Learn@Work on the staff’s first day of work. Both components must be completed after the staff’s first day of work with WashU and within the first 30 days of employment. This curriculum should be completed during work.
1. Attend New Employee Orientation (NEO)
New staff are expected to attend in-person new employee orientation* within their first 30 days of employment. Staff members will be auto-assigned the orientation course in Learn@Work on their start date. This full day, engaging experience will provide new staff members with tips to get started and feel welcome in their new role at WashU.
Orientation sessions run from 9 a.m. – 4 p.m. A break for lunch at noon.
- Medical School employee orientation:
Held the 1st and 3rd Mondays of the month. Located at Eric P. Newman Education Center (EPNEC), 2nd floor, Seminar Room B (320 S. Euclid Ave., St. Louis MO). Parking will be validated for staff members in attendance at the Medical School session.
- Danforth Campus employee orientation:
Held the 2nd and 4th Thursdays of the month at the Link in the Loop, 3rd floor (621 N. Skinker Blvd., St. Louis, MO). Parking is free and available in a visitor parking lot.
New staff will typically choose their own sessions, but managers may choose the session on their behalf, if needed. We encourage selecting a session nearest the staff’s assigned work location (School of Medicine or Danforth Campus), but either location may be selected.
*Note: Staff will be auto enrolled into the campus associated with their work location. Staff who live more than 50 miles from the main WashU location (1 Brookings Drive, St. Louis, MO 63130) will have an opportunity to opt-out of the in-person session.
As a supervisor, you can see what orientation session any new hire is enrolled in through Learn@Work. We ask that you confirm with your new staff members what upcoming orientation session they are enrolled in and ensure they complete both the online compliance training in Learn@Work and attend the in-person orientation session. You can verify both mandatory trainings (the in-person orientation session and online compliance training) for your direct reports through the “My Team” navigation tool in Learn@Work. Find instructions online (PDF).
In the event an employee is unable to attend selected new employee orientation, new staff members should discuss the need to reschedule the session in Learn@Work.
2. Online Compliance Training
Staff will also be required to complete online compliance training within their first 30 days of employment. New staff compliance training will be auto assigned in Learn@Work. As a manager, you can also assign mandatory trainings to your team members.
Any new staff, as identified by Employee Type in Workday, whose start date is March 13 or after will be automatically assigned the curriculum on their first day and should choose an in-person session to attend within their first 30 days. The only exception for this requirement is if the new staff lives more than 50 miles away from 1 Brookings Dr. Temporary staff will not be assigned the curriculum and should not register for the in-person session. If you are unsure whether the new employee is classified as staff, please reach out to your HR Contact for confirmation.
Managers are able to see their direct reports in Learn@Work starting on the new hire’s first day. Find step-by-step instructions for managers to view NEO curriculum online (PDF).
Managers are able to see their direct reports in Learn@Work starting on the new hire’s first day. The new hire will be automatically assigned the training on their first day, will receive a notification and will be able to pick their own session. If your department coordinates the training schedule for new hires and needs to choose the session for them, you may have or want to designate someone with Learning Admin – Registrar permissions in Learn@Work who can pick the session before the new hire’s first day. Keep in mind that the session itself must take place on or after the new hire’s first day. Refer to the NEO Instructions for Learning Admins (PDF) for more information.
As a manager, you can check to see if your new staff is enrolled in the New Employee Orientation curriculum in Learn@Work. Login into Learn@Work, visit the My Team page in the left sidebar menu, search for your staff (if needed) and select the new employee orientation curriculum.
If you do not see the curriculum assigned, please submit a ServiceNow ticket to investigate and have it assigned.
Managers may request in-person new employee orientation curriculum for new staff who started with WashU after January 2023; however, with limited seating, these requests will be reviewed on a case-by-case basis. Please contact Learning and Development for more information.
Local St. Louis remote staff are required to attend the in-person orientation session. Remote staff who live more than 50 miles from the main WashU location (1 Brookings Drive, St. Louis, MO 63130) will have an opportunity to opt-out of the in-person session.
New staff who live more than 50 miles are welcome to attend the training with manager approval.
New staff will receive a notification from Learn@Work about required training, including new employee orientation curriculum and associated compliance training. The curriculum should be completed after the employee’s start date and within 30 days of the first day of employment. This training is considered work time.
At this time, only new staff are required to attend in-person new employee orientation. We hope to establish additional employee orientation for other employees – i.e., post-docs and clinical fellows – in the future.
Yes, individuals with Learning Admin and Analytics Admin permissions in Learn@Work can view status and select or change sessions for your new hire. Refer to NEO Instructions for Learning Admins (PDF) for more information.
Please contact HR’s Development and Learning team via email at HR_Learning_and_Development@wustl.edu for questions.