The level of benefit paid is based on the employee status as of the first day of classes for the semester. The Washington University academic calendar is used to determine the first day of classes.

For employees hired in a benefit eligible position ON OR BEFORE 7-1-06:

  • Full-time status – 100% of undergraduate courses offered through the university after the employee completes 5 current consecutive years, or the equivalent of 5 years regular full-time service. Up to 50% of the university’s undergraduate tuition charge toward another accredited university after the employee completes 7 current, consecutive years, or the equivalent, of 7 years regular full-time service.
  • Part-time status – 50% of undergraduate courses offered through the university after the employee completes the equivalent of 5 current, consecutive years of regular full-time service. Up to 25% of the university’s undergraduate tuition charge toward another accredited university after the employee completes the equivalent of 7 current, consecutive years of regular full-time service.

For employees hired in a benefit eligible position AFTER 7-1-06:

  • Full-time status – 100% of undergraduate courses offered through the university after the employee completes 7 current, consecutive years, or the equivalent of 7 years regular full-time service. Up to 40% of the university’s undergraduate tuition charge toward another accredited university after the employee completes 7 current, consecutive years, or the equivalent, of 7 years regular full-time service.
  • Part-time status – 50% of undergraduate courses offered through the university after the employee completes the equivalent of 7 current, consecutive years of regular full-time service. Up to 20% of the university’s undergraduate tuition charge toward another accredited university after the employee completes the equivalent of 7 current, consecutive years of regular full-time service.


When to Request the Benefit

  • For the academic year starting with the fall semester: Submit request April-August, after child is accepted/committed to the school, but no later than the first day of fall classes at WashU.
  • For the spring semester if child begins mid-year: Submit request October-January, after child is accepted/committed to the school, but no later than the first day of spring classes at WashU.
  • For the summer semester: Apply separately from annual renewal no later than first day of classes at WashU.
  • For programs outside the normal semester start date: Submit request prior to the first day of classes at your child’s school.

How to Request the Benefit

Faculty and staff with access to HRMS Employee Self Service:

  • Log in to HRMS Self Service (External Website)
  • Click on Benefits
  • Click on Dependent Tuition Assistance
  • Follow the instructions on the Home page
  • Upload supporting documents
  • Review the FAQ page
  • If your dependent attends a school other than Washington University, send the Authorization to Release Student Information (found on the Home page) directly to the school.
  • You will receive email confirmations throughout the benefit approval process.

 Retirees and inactive employees who do not have access to HRMS Self Service:

  • Complete the Dependent Child Tuition Assistance Request Form for the appropriate academic year
  • Send form and required documents to the Danforth Benefits Office at the address on the form
  • If your dependent attends a school other than Washington University, send the Authorization to Release Student Information (found on the tuition form page) directly to the school.
  • You will receive a confirmation when your request has been processed.

What to expect after requesting the benefit

  • After submitting the request the Benefits department verifies eligibility, sends an email confirmation to your WashU email address and sends the request form to Student Financial Services (SFS) for payment processing.
  • SFS contacts the designated school informing them of WashU’s intent to pay. Payment is made directly to the school according to the terms on the invoice the school submits to WashU. Payment cannot be made until information is received from the designated school. SFS sends a paper notification via campus mail once payment is made.
  • Your responsibility: plan ahead. You are responsible for payments required by the school to retain your dependents enrollment. WashU is not responsible for a loss of enrollment status. If an overpayment occurs after WashU pays the school, the student will receive a refund on their student account.

Contact

For  payment, number of eligible semesters and student status/school changes:
Student Financial Service
Phone: 314-935-5944
Fax: 314-935-4037

  • Proof of dependent eligibility is required with each tuition request.
  • Dependent child tuition assistance is a tax free benefit for birth, adopted and step children. Employees utilizing the benefit for children of domestic partner’s will be taxed at the time the benefit is paid to the school.
  • The amount of benefit received is based on your full or part-time status at the time you utilize the benefit.
  • Study abroad program tuition is eligible for tuition assistance if offered through an accredited school.
  • Your dependent child is not required to maintain consecutive enrollment in order to receive the benefit.