The benefit covers up to eight semesters toward the first bachelor degree for dependent children of eligible employees. The level of benefit paid is based on the employee’s date of hire and job status as of the first day of classes for the semester. The Washington University academic calendar is used to determine the first day of classes.
Maximum benefit amounts for 2018/2019
- Attending WashU: $52,924 (Tuition $52,400 + Activity Fee $524)
- Attending non-WashU school (hired through 7/1/2006): $26,200 (50% of $52,400)
- Attending non-WashU school (hired after 7/1/2006): $20,960 (40% of $52,400)
Part-time Employee (50% of Full-time amount)
- Attending WashU: $26,462 (50% of %52,924)
- Attending non-WashU school (hired through 7/1/2006): $13,100 (25% of $52,400)
- Attending non-WashU school (hired after 7/1/2006): $10,480 (20% of $52,400)
When to Request the Benefit
- For the academic year starting with the fall semester: Submit request April-August, after child is accepted/committed to the school, but no later than the first day of fall classes at WashU.
- For the spring semester if child begins mid-year: Submit request October-January, after child is accepted/committed to the school, but no later than the first day of spring classes at WashU.
- For the summer semester: Apply separately from annual renewal no later than first day of classes at WashU.
- For programs outside the normal semester start date: Submit request prior to the first day of classes at your child’s school.
How to Request the Benefit
Faculty and staff with access to HRMS Employee Self Service:
- Log in to HRMS Self Service (External Website)
- Click on Benefits
- Click on Dependent Tuition Assistance
- Follow the instructions on the Home page
- Upload supporting documents
- Review the FAQ page
- If your dependent attends a school other than Washington University, send the Authorization to Release Student Information (found on the Home page) directly to the school.
- You will receive email confirmations throughout the benefit approval process.
Retirees and inactive employees who do not have access to HRMS Self Service:
- Complete the Dependent Child Tuition Assistance Request Form for the appropriate academic year
- Send form and required documents to the Danforth Benefits Office at the address on the form
- If your dependent attends a school other than Washington University, send the Authorization to Release Student Information (found on the tuition form page) directly to the school.
- You will receive a confirmation when your request has been processed.
What to expect after requesting the benefit
- After submitting the request the Benefits department verifies eligibility, sends an email confirmation to your WashU email address and sends the request form to Student Financial Services (SFS) for payment processing.
- SFS contacts the designated school informing them of WashU’s intent to pay. Payment is made directly to the school according to the terms on the invoice the school submits to WashU. Payment cannot be made until information is received from the designated school. SFS sends a paper notification via campus mail once payment is made.
- It is recommended that you make required payments to the school to hold your student’s registration. WashU cannot guarantee that the University’s payment will be issued prior to your dependent’s school’s minimum payment deadline.
- WashU will not reduce your benefit amount if you make a payment.
- If there is an overpayment when WashU pays, a refund will be made to the student account.
- WashU is not responsible for late fees incurred if you do not make required minimum payments prior to the dependent school’s deadline.
Answers to FAQs
- Proof of dependent eligibility is required with each tuition request.
- Dependent child tuition assistance is a tax free benefit for birth, adopted and step children. Employees utilizing the benefit for children of domestic partner’s will be taxed at the time the benefit is paid to the school.
- Study abroad program tuition is eligible for tuition assistance if offered through an accredited school.
- Your dependent child is not required to maintain consecutive enrollment in order to receive the benefit.
- Be Patient. The complete processing cycle for this benefit takes several weeks to months depending on the school.
- Dependent Child Tuition Assistance Plan (PDF)
- Documentation Requirements for Dependent Child Tuition Assistance (PDF)
- Dependent Child Tuition Assistance Authorization to Release Information Form (PDF)
- Ex-Spouse Dependent Tuition Affidavit (PDF)
- Dependent Eligibility Affidavit (PDF)
For payment, number of eligible semesters and student status/school changes:
Student Financial Service