An employee’s change in status from full-time to part-time status or from part-time to full-time status may result in changes in benefits eligibility, coverage, and premium costs.  This benefits guide will outline those benefit-related changes.

Definition of Full-time and Part-time Benefits Eligibility

The following are eligible for full-time benefits:

  • Regular staff employees whose standard work schedule is 37.5 hours or more per week
  • Regular faculty members with an appointment of 100% of the required full-time faculty work load

The following are eligible for part-time benefits:

  • Regular staff employees whose standard work schedule is at least 20 standard hours per week but less than 37.5 standard hours per week
  • Regular faculty members with an appointment of at least 50% but less than 100% of the required full-time faculty workload
  • Regular semester-based faculty members on the Danforth campus with a semester appointment of at least 6.5 credit hours but less than a full-time workload

Please note that employees who work an average of 30 hours or more per week, as determined in accordance with the Employer Shared Responsibility provisions of the Affordable Care Act, are eligible for full-time health premiums.

Staff employees whose standard work schedule is less than 20 hours per week, faculty members with an appointment of less than 50% of the required full-time faculty workload, and faculty members on the Danforth campus with a semester appointment of less than 6.5 credit hours are not eligible for benefits.

Health/Dental InsuranceFlex Spending and Health Savings Accounts

  • Part-time employees have access to the same health insurance plans as full-time employees, but are subject to a different health/dental insurance premium schedule than full-time employees.  See the Health/Dental Premiums (PDF) schedules for the applicable monthly premium rates.
  • Part-time employees are not subject to the Spouse/Domestic Partner Surcharge if they are covering their spouse or domestic partner under their WashU health insurance.
  • Employees who change from part-time to full-time or vice versa may enroll in, change, or cancel their health/dental coverage, flex spending and/or health savings account elections as a result of that employment status change.  Enrollments, cancellations or changes in coverage must be made within 31 days following the date of the employment status change.  See the Life Events page of this website for further details.

Life Insurance

  • University-paid basic term life insurance is applicable only to full-time employees.
  • Basic and optional term life insurance and optional group variable universal life insurance coverage is based on an employee’s base salary.  When an employee’s base salary changes as a result of an employment status change, the life insurance coverage level and any associated premium will be based on the employee’s new base salary amount.

Long Term Disability (LTD) Insurance

  • LTD coverage is based on an employee’s salary.   LTD benefits will be based on the employee’s new base salary amount when an employee’s base salary changes as a result of an employment status change.

403(b) Retirement Savings Plan

  • Employee and university contribution percentages will be applied to the employee’s new base salary amount when an employee’s base salary changes as a result of an employment status change.

Tuition Assistance

  • Employee Tuition Assistance benefits and Spouse/Domestic Partner Tuition Assistance benefits are available only to full-time employees, after completion one year of full-time benefits-eligible service.
  • Dependent Child Tuition Assistance benefits are available to full-time and part-time benefits-eligible employees, after completion of seven consecutive years of full-time service, or the equivalent of seven consecutive years of full-time service.  Part-time benefits-eligible service is counted on a pro-rata basis towards the equivalent of seven consecutive years of full-time service.  Dependent Child Tuition Assistance benefits applicable to part-time employees are one-half of the benefits applicable to full-time employees. The tuition assistance benefit percentage is based on the employee’s full-time or part-time status at the time the tuition benefit is paid.  For additional details, see the Tuition Assistance page of this website.

Paid Time Off

  • Paid Time Off, such as Vacation, Sick Leave, Holidays, and Jury Duty Pay, is pro-rated for benefits-eligible part-time employees.  Please refer to the applicable Employee Handbook or Faculty Handbook for further details.

Effective Date of Benefit Changes Following an Employment Status Change

  • Health/Dental Plans, Flex Spending and Health Savings Account – Changes in coverage and/or health/dental insurance premiums resulting from an employment status change are effective on the first of the month coincident with or following the date of the employment status change.
  • Life Insurance – university-paid basic term life insurance coverage for an employee who changes from part-time to full-time status will be effective on the first of the month coincident with or following completion of six consecutive months of full-time service.  Basic term life insurance coverage for an employee who changes from full-time to part-time status will no longer be in effect as of the first of the month coincident with or following the date of the employment status change. Changes in coverage level and associated premiums for optional life insurance are effective the first of the month coincident with or following the date an employee’s salary changes due to an employment status change.
  • Tuition Assistance – An employee who changes from part-time to full-time status will be eligible for employee and spouse/domestic partner tuition assistance benefits as of the beginning of the semester following completion of one year of continuous full-time service.  An employee who changes from full-time to part-time status will no longer be eligible for employee or spouse/domestic partner tuition assistance benefits as of the beginning of the semester coincident with or following the date of the employment status change.

This summary is not all-inclusive and is not intended to replace benefit plan documents, summary plan descriptions, or Human Resource policies found on this Human Resources website.