Washington University is committed to having a positive learning and working environment for its students, faculty, and staff. University policy prohibits discrimination on the basis of race, color, age, religion, gender, sexual orientation, gender identity or expression, national origin, veteran status, disability or genetic information. Harassment based on any of these classifications is a form of discrimination and also violates University policy and will not be tolerated. In some circumstances such discriminatory harassment may also violate federal, state or local law.
In 1996, the University adopted a new Policy on Sexual Harassment. Since that time, allegations of discrimination or discriminatory harassment on bases other than sex have been handled in a similar manner. This Policy confirms that allegations of any sort of discrimination or discriminatory harassment are subject to the same policies and procedures described in the Policy on Sexual Harassment. That Policy applies to all members of the Washington University community. It allocates responsibilities for helping to ensure that University policy is fairly applied, explains the processes by which complaints of discrimination or harassment may be brought forward, and provides sanctions, which may range from reprimands to termination or dismissal, depending on the severity of the offense. School of Medicine students and employees may, alternatively, rely on the School’s Abusive Conduct Policy.
In an academic community, the free and open exchange of ideas and viewpoints reflected in the concept of academic freedom may sometimes prove distasteful, disturbing or offensive to some. Indeed, the examination and challenging of assumptions, beliefs or viewpoints that is intrinsic to education may sometimes be disturbing to the individual. Neither the Policy on Sexual Harassment nor this Policy is intended to compromise Washington University's traditional commitment to academic freedom or to education that encourages students to challenge their own views of themselves and the world.
This Policy is published in many places, including the Record, and the Faculty Information Handbook. It may also be found at http://hr.wustl.edu/policies/Pages/DiscriminationAndDiscriminatoryHarassment.aspx or obtained from the Danforth or Medical School Human Resources office.
What is Discriminatory Harassment?
Discriminatory harassment is unwelcome and objectively offensive conduct that (a) has the purpose or effect of unreasonably interfering with an individual’s work or educational environment, (b) is directed at a particular individual or individuals because of the individual’s/individuals’ race, color, age, religion, gender, sexual orientation, gender identity or expression, national origin, veteran status, disability or genetic information, and (c) is abusive or severely humiliating. Some conduct obviously constitutes harassment, such as a statement that all members of a disfavored group will be required to work in the basement because their supervisor does not, on the basis of their group membership, want to be near them. Whether particular conduct constitutes harassment often depends on the specific context of the situation, including the participants' reasonable understanding of the situation, their past dealings with each other, the nature of their professional relationship (for example, supervisor-subordinate, colleague), and the specific setting.
The University will strive to protect, to the greatest extent possible, the confidentiality of persons reporting harassment and of those accused of harassment. Because the University has an obligation to address harassment, however, the University cannot guarantee complete confidentiality where it would conflict with the University’s obligation to investigate meaningfully or, where warranted, take corrective action. Even when some disclosure of the University’s information or sources is necessary, it will be limited to the extent possible. The University will, to the extent permitted by law, keep confidential all records of complaints, responses and investigations. The records maintained by the Harassment Response Coordinator shall be available only to the Coordinator and, to the extent necessary, to administrators and other supervisors charged with responding to allegations of harassment. Allegations of harassment shall not be placed in student records or personnel files unless, after appropriate investigation, such allegations have been sustained. Records of allegations maintained by the Coordinator, which do not lead to formal hearings, or personnel actions will be discarded after five years unless there are additional, more recent complaints against the same person. Any records maintained by the Coordinator concerning an allegation about which an accused person was not given reasonably timely notice and an opportunity to respond shall not be used to justify or enhance a sanction, other than an oral or written warning, imposed for a different instance of harassment.
If you want to discuss possible discrimination or harassment in a more confidential setting or clarify your feelings about whether and how you wish to proceed, you may want to consult a social worker, therapist or member of the clergy, who is permitted, by law, to assure greater confidentiality. Clergy and counseling resources on campus are listed in Safety and Security on the Danforth Campus. In addition, any member of the University community may contact the Student Counseling Services at 935-5980 for a confidential discussion and, if desired, referral to off-campus resources.
Seeking Advice; Making a Complaint
If you believe that you have been discriminated against or harassed, you have a number of response options, both formal and informal. Some people may wish to pursue informal means instead of or before making a formal complaint; others will not. If an informal procedure is ineffective, the formal procedures will remain open to you. You should select the route you feel most appropriate for your circumstances. However you wish to proceed, you may consult at any time with the Danforth or Medical Center Discrimination and Discriminatory Harassment Response Coordinator or Advisors (listed in the Appendix), whose responsibilities include assisting students, faculty and staff with harassment issues, be they general or specific, formal or informal. You may wish to work with the Coordinator or Advisors to select an approach.
If you feel comfortable dealing with the situation without assistance, you can communicate either orally or in writing with the person whose behavior is offensive. The most useful communication will have three parts:
1. A factual description of the incident(s) including date, time, place and specific action.
2. A description of the writer’s feelings, including any consequences of the incident.
3. A request that the conduct cease.
Frequently, such a communication will cause the offensive behavior to stop, particularly where the person may not be aware that the conduct is offensive.
If you would like to proceed informally, but with the assistance of someone else, you may:
1. Ask the person’s supervisor, e.g., department chair, dean, director, housing office representative, academic advisor or resident advisor, to speak to the person whose behavior was offensive. The purpose of such conversations is the cessation of offensive behavior. You should note that these individuals may be obligated to report the incident or conduct you disclose to the University for further investigation and action.
2. Consult with the Coordinator or one of the Advisors listed in the Appendix and specifically charged with responding to discrimination and harassment inquiries and complaints. These individuals are thoroughly familiar with University policy on discrimination and harassment and are available to consult with victims, those accused of engaging in discrimination or harassment, witnesses and supervisors of parties to a complaint. They can provide information about informal actions that might remedy the situation and discuss University policy on discrimination and harassment and procedures for resolving complaints.
3. Ask the Coordinator to mediate or arrange for mediation. Mediation is discussion and negotiation, with the help of a third party, designed to permit the parties to reach a mutually agreeable resolution of a dispute. If a person complaining of discrimination or discriminatory harassment seeks mediation, the person accused of discrimination or discriminatory harassment agrees and the Coordinator concludes that the mediation would be consistent with the University’s legal obligations in responding to and preventing discrimination or discriminatory harassment, the Coordinator may mediate or arrange for mediation.
Whether or not you have attempted to resolve a discrimination or discriminatory harassment claim through informal means, you may initiate a formal discrimination or discriminatory harassment grievance proceeding by filing a written complaint. This process may lead to a formal investigation and hearing at which evidence will be considered and witnesses heard. If this is the course you wish to take, the Coordinator can assist you in filing a complaint.
Complaints, prepared with or without the assistance of the Coordinator, can be filed with the Vice Chancellor for Human Resources, who will then forward it to the appropriate Committee below, generally within seven days of receipt of the Complaint, with a copy to the Coordinator.
Once the Complaint is forwarded to the appropriate Committee, the Committee will begin its investigation and hearing to determine whether it is more likely than not that the Respondent has violated this Discrimination and Discriminatory Harassment Policy and to make recommendations to the University administration regarding sanctions or disciplinary action.
Complaints against faculty or staff:
- Discrimination, Discriminatory or Sexual Harassment Grievance Committee (faculty and administrators)
- Discrimination and Title IX Grievance Committee (students)
- Human Resources Advisory Committee (staff)
All of these committees may be contacted at the following address:
c/o Office of Human Resources
North Brookings Hall, Room 126
Campus Box 1184
Additional investigation and hearing procedures are set out in the Washington University Discrimination and Sexual Harassment Hearing Procedures. These procedures may be obtained from the Office of Human Resources, or from the Discrimination and Discriminatory Harassment Response Coordinator or any of the Advisors.
Complaints against students or student groups:
Director of Judicial Programs
Residential Life Center
South 40 House
Campus Box 1250
Additional investigation and hearing procedures are set out in the University Judicial Code and Washington University Faculty Information Handbook. These procedures may also be obtained from the University Judicial Administrator or from the Discrimination and Discriminatory Harassment Response Coordinator or Advisors.
Whether or not you choose to file a complaint, the University may be required, or may otherwise deem it necessary and protective of the academic community, to commence its own investigation.
Absent special circumstances, the University will conclude its investigation and hearing of the complaint and issue a written decision notifying the parties of its decision within 60 days of the initial submission of the Complaint.
The parties may seek a review of the Committee’s decision and recommendation by submitting a request for review to the Vice Chancellor for Human Resources within fourteen days of the Committee’s issuance of the written decision, who will then forward it to the appropriate appeal officer for review pursuant to the additional hearing procedures referenced above.
Protection of Rights
The University will not tolerate retaliation or discrimination against persons who report or charge discrimination or discriminatory harassment or against those who testify, assist or participate in any investigation, proceeding or hearing involving a complaint of discrimination or discriminatory harassment. In this context, retaliation means speech or conduct that adversely affects another’s terms or conditions of employment or education and is motivated by an intent to harm the targeted person because of his or her participation in the filing or investigation of an allegation of discrimination or discriminatory harassment. Any such retaliation -- or any encouragement of another to retaliate -- is a serious violation of University policy and law, independent of whether the particular claim of discrimination or discriminatory harassment is substantiated. If you believe you have been subjected to retaliation in violation of this rule, you may use the procedures described above to complain and seek redress.
The University seeks to protect the rights of all persons, accusers and accused, to fair procedures. Accusations of discrimination or discriminatory harassment typically have injurious far-reaching effects on the careers and lives of accused individuals. Allegations of harassment must be made in good faith and not out of malice. Knowingly making a false or frivolous allegation of discrimination or discriminatory harassment, whether in a formal or informal context, will be treated as a serious offense under this policy and, where it applies, the University Judicial Code. If you believe you have been falsely accused of discrimination or discriminatory harassment you may use the procedures of this policy or the University Judicial Code, where applicable, to seek redress.
A Statement Regarding Title IX
Title IX of the Education Amendments of 1972 prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting claims of sex discrimination. The University has designated the Discrimination and Discriminatory Harassment Coordinator and Advisors identified below to coordinate our compliance with and response to inquiries concerning Title IX. You may also submit a complaint or inquiry regarding Title IX by contacting the United States Department of Education’s Office of Civil Rights at 400 Maryland Avenue, S.W. Washington, DC 20202-1100 or by visiting www2.ed.gov or calling 1-800-421-3481.
At any point before, during or after an investigation and regardless of the Committee’s final decision, the Title IX Coordinator may determine that interim or remedial measures directed at the parties, witnesses or a broader University population are necessary and appropriate to prevent and/or respond to sexual harassment or sexual violence.
Approved by the Washington University Faculty Senate Council, November 25, 2002
Approved by the Washington University Faculty Senate, December 19, 2002
Approved by the Washington University Faculty Senate Council, November 29, 2007
Approved by the Washington University Faculty Senate, December 12, 2007
Updated September 2009 (compliance with Genetic Information Nondiscrimination Act, H.R. 493)
Updated July 2013 (consistent with Title IX)
Updated July 2004
Updated September 2005
Updated August 2008
Updated October 2010
Appendix: Discrimination and Discriminatory Harassment Coordinators and Advisors
(as of July 2014)
|Name ||Complaints Handled ||Contact Number|
|Apryle Cotton ||Faculty, staff and others ||935-8095|
School of Medicine Campus
|Name ||Complaints Handled ||Contact Number|
|Leann Stewart ||Faculty, staff and others ||362-8278|
Title IX Coordinator on both campuses
|Name||Complaints Handled||Contact Number|
|Jessica Kennedy||Faculty, staff and students||935-3118|