Human Resources

Tuition Assistance

The University provides its faculty and staff members and their families with tax free tuition assistance to foster their continuing education, subject to plan limitations. The following is a brief summary of benefits provided and is subject to the terms and conditions of the detailed plan document that governs the tuition assistance benefits. For complete details of eligibility, definitions, benefits and guidelines, please refer to the appropriate Tuition Assistance plan document.

Who Is Eligible?

Regular full-time employees, who have met the various service requirements, are eligible for the following tuition benefits:

  • Employee
  • Spouse/Domestic Partner
  • Dependent Child

Regular part-time employees, who have met the service requirement, are eligible for the following tuition benefit:

  • Dependent Child

Benefits

The University contributes toward tuition charges as follows.

Employee

100% of part-time, evening program undergraduate tuition costs and 50% of part-time evening program graduate tuition costs for courses offered through the University up to seven (7) credit hours per semester. Employees regularly working during the day are eligible to enroll in courses offered through the evening programs and employees regularly working in the evening/night shift are eligible to enroll in courses offered through the day programs.

Employee Tuition Plan (pdf)

Requesting the Employee Tuition Assistance Benefit
You are responsible for registering for your course(s) with the appropriate WU school. To request the benefit, complete the tuition assistance request form.

  • For undergraduate level courses taken at University College no request form is necessary. Simply register for your course(s) online through University College’s website at http://ucollege.wustl.edu. Choose “WU Benefit Plans” as your method of payment.
  • For undergraduate level courses taken at any other WU school complete the tuition assistance request form.
  • For graduate level courses (non job related) complete the Graduate Employee Tuition Assistance Request form- NON Job Related. Tuition assistance over $5,250 per year for non job related graduate courses will be taxed per IRS guidelines.
  • For graduate level courses (job related) complete the Graduate Employee Tuition Assistance Request form- Job Related. Submit a copy of your job description and course description(s) with your request. These are necessary to verify whether the course you are taking relates to your current job. Job related courses are subject to audit by the tax department to ensure compliance with tax regulations. If it is determined that the course you are taking does not relate to your current job, you will be required to complete a non job related request form.

Please submit tuition assistance request forms prior to the first day of class for the semester. Employees must complete one continuous year of full-time service prior to utilizing the benefit. Submit your original form to Tuition Assistance, CB 1190. Copies will not be accepted.

The benefit covers tuition only. You are responsible for any books, fee and other costs.

A passing grade of D or better is required. In addition, employees must complete the course and have a passing grade posted w/in 60 days after the end of the semester or the benefit will be removed from your student account.

If you drop a class after the beginning of the semester you are financially responsible for any fees in accordance with the policy of the WU school in which you are enrolled and the tuition benefit will be removed from your student account.

Eligible courses are those offered through part-time evening programs and must begin at 4pm or later. See the plan document for more details. Please note: No benefit is available for courses such as Applied Music, which is structured as one-on-one music lessons between the instructor and student.

Courses taken for audit are not covered by the benefit.

The benefit will cover tuition assistance for up to 7 credit hours per semester. The benefit is tax free except where noted.

When utilizing the benefit, keep in mind you are enrolled as a student of a WU school and are required to follow the policies of that school.

Spouse/Domestic Partner

50% of part-time evening program undergraduate tuition costs for courses offered through the University; and 50% of undergraduate tuition costs for courses offered through the University day and evening programs after the employee completes five years of benefit eligible full-time service.

Spouse/Domestic Partner Tuition Plan (pdf)

Dependent Child

The benefit is based on the employees’ status at the time the benefit is paid.

For employees hired in a benefit eligible position ON OR BEFORE 7-1-06:

  • Full-time status – 100% of undergraduate courses offered through the University after the employee completes 5 current consecutive years, or the equivalent of 5 years regular full-time service. Up to 50% of the University’s undergraduate tuition charge toward another accredited university after the employee completes 7 current, consecutive years, or the equivalent, of 7 years regular full-time service.
  • Part-time status – 50% of undergraduate courses offered through the University after the employee completes the equivalent of 5 current, consecutive years of regular full-time service. Up to 25% of the University’s undergraduate tuition charge toward another accredited university after the employee completes the equivalent of 7 current, consecutive years of regular full-time service.

For employees hired in a benefit eligible position AFTER 7-1-06:

  • Full-time status – 100% of undergraduate courses offered through the University after the employee completes 7 current, consecutive years, or the equivalent of 7 years regular full-time service. Up to 40% of the University’s undergraduate tuition charge toward another accredited university after the employee completes 7 current, consecutive years, or the equivalent, of 7 years regular full-time service.
  • Part-time status – 50% of undergraduate courses offered through the University after the employee completes the equivalent of 7 current, consecutive years of regular full-time service. Up to 20% of the University’s undergraduate tuition charge toward another accredited university after the employee completes the equivalent of 7 current, consecutive years of regular full-time service.

Dependent Child Tuition Assistance Plan (pdf)

Documentation Requirements for Dependent Child Tuition Assistance (pdf)

When to request the benefit

  • For the academic year starting with the fall semester: Submit request April-August, after child is accepted/committed to the school, but no later than the first day of fall classes at WU.
  • For the spring semester if child begins mid-year: Submit request October-January, after child is accepted/committed to the school, but no later than the first day of spring classes at WU.
  • For the summer semester: Apply separately from annual renewal no later than first day of classes at WU.
  • For programs outside the normal semester start date: Submit request prior to the first day of classes at your child’s school.

After the initial request for tuition assistance, a renewal form will be sent to you each spring for the upcoming academic year. The form comes from Student Financial Services and is pre-filled for your convenience.

How to request the benefit

  • Complete the Dependent Child Tuition Assistance request form
  • Send form and required documents to the Danforth Benefits Office at the address on the form
  • If your dependent attends a school other than Washington University, send the Authorization to Release Student Information (found at the bottom of the tuition request form instruction page) directly to the school.

What to expect after requesting the benefit

  • After submitting the request the Benefits department verifies eligibility, sends an email confirmation to your WU email address and sends the request form to Student Financial Services (SFS) for payment processing.
  • SFS contacts the designated school informing them of WU’s intent to pay. Payment is made directly to the school according to the terms on the invoice the school submits to WU. Payment cannot be made until information is received from the designated school. SFS sends a paper notification via campus mail once payment is made.
  • Your responsibility: plan ahead. You are responsible for payments required by the school to retain your dependents enrollment. WU is not responsible for a loss of enrollment status. If an overpayment occurs after WU pays the school, the student will receive a refund on their student account.

Who to contact

For questions about tuition benefit, eligibility, required documents, form processing & name/address changes:
Kim Olivastro
Benefits
Tuition Benefits Coordinator
Phone: (314) 935-5759
Fax: (314) 935-8198
kolivastro@wustl.edu

For questions about payment, number of eligible semesters and student status/school changes:
Christine Leonard
Student Financial Service
Phone: (314) 935-5973
Fax: (314) 935-4037
Christine_Leonard@wustl.edu

Proof of dependent eligibility is required with each tuition request.

Dependent child tuition assistance is a tax free benefit for birth, adopted and step children. Employees utilizing the benefit for children of domestic partner’s will be taxed at the time the benefit is paid to the school.

The amount of benefit received is based on your full or part-time status at the time you utilize the benefit.

Study abroad program tuition is eligible for tuition assistance if offered through an accredited school.

Your dependent child is not required to maintain consecutive enrollment in order to receive the benefit.

Tuition Forms

 

Nursing Tuition Program Summary

Who is Eligible:

The University will provide the tuition assistance described below for up to 20 University employees who are selected annually for enrollment in certain Goldfarb School of Nursing programs.  To be eligible for such nursing tuition assistance benefits, the following requirements must be met:

  • The employee must be a full-time benefits eligible, employee who currently holds an RN license and who has at least one year of continuous full-time service at the University.  Such employee must be in good standing with the University in terms of overall work record and history of contribution and currently function in a clinical or research setting or role.
  • The employee must receive a passing grade(s) at the conclusion of the term and remain in the employment of the University for at least one year for each term covered by this benefit.  If the employee fails to fulfill the grade or service requirement, he or she will be required to re-pay the University the full amount of the tuition assistance benefits received. 

Description of Benefit

For courses taken in an established nursing program at the Goldfarb School of Nursing, the following benefit applies: 

  • For RNs seeking to complete a BSN: 

o   100% tuition assistance paid directly to the Goldfarb School of Nursing for nursing courses taken under this program

  • For RNs with a BSN who seek to complete graduate level nursing courses (MSN, ANP level): 

o   50 % tuition assistance paid directly from the University to the Goldfarb School of Nursing for nursing courses taken under this program.  The employee is responsible for the remaining 50% of the tuition.

  • There is no benefit provided under this program for PhD/DNP level nursing courses.

Tuition assistance provided at the undergraduate level will be provided tax free to the employee.  Tuition assistance provided at the graduate level is tax free up to $5,250 per calendar year.  Assistance in excess of that amount will be subject to federal and state income tax.

To Apply for the Program:

  • Go to the Human Resources website for either campus or click on Benefits/Tuition Assistance.
  • Complete the required tuition application form for the Nursing Tuition Program and return to the WUSM Human Resources Office by the deadline stated on the form.
  • The Goldfarb College of Nursing will review application information and elect up to 10 University employees for enrollment in the MSN/ANP program. Confirmation of enrollment will be provided by the Goldfarb Admissions Office. All payment arrangements will be handled by the University's Benefit Office.

Nursing Tuition Assistance Request Form

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